Ko-op Dienstplan – Co-creation of a flexibly adaptable software for optimal duty rostering for physicians in hospitals
The project Ko-op Dienstplan (“Co-operative Duty Rostering”) is funded by the BMBF from 01 September 2024 to 31 December 2025.
Based on an innovative mathematical model and in close cooperation with a partner clinic (Klinikum St. Elisabeth Straubing), the project develops a prototype of flexibly adaptable software for automated duty rostering for physicians in hospitals. The new format of co-creating the software with a clinic is the first time that the different requirements of different hospital departments have been mapped, which previously prevented the development of practice-ready, widely applicable planning software. In addition, the physicians’ preferences for duty rostering are systematically recorded and taken into account when creating the rosters. Steps completed at the end of the project to ensure successful transfer include (1) the detailed identification of the requirements of different hospital departments and the physicians’ preferences for good duty rosters and their implementation in the mathematical model, (2) the development of a prototype user interface for convenient adaptation of the mathematical model for use in different departments, and (3) practical testing of the resulting software prototype in selected departments of the partner clinic and evaluation by means of surveys. Thanks to its adaptability to the requirements of different departments, the developed software can replace the largely manual duty rostering of German hospitals with a flexible, digital system in the future. The project thus makes an important contribution to improving staff satisfaction and, in the long term, to eliminating the glaring shortage of physicians in German hospitals.
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